Automated Solution Can Help You 'Spring Clean' Your Office
Benefits of a procurement solution:
· Simplified purchase requests
· Improved control over the business process
· Reduced costs
Below we've listed details of some of the solutions that can help to manage and store documents entering organisations, and that could help with your spring clean. Automating the procurement department will do just this, as well as improve control and help enforce purchasing policies. But even just thinking about clearing out the office can be daunting, not least due to the hundreds of papers that will need to be sorted through - documents such as invoices, receipts, credit card statements, expense forms and letters stored in cupboards, drawers, filing cabinets and off-site. Document Archiving
A document archiving solution offers an easy way to store and retrieve documents, with businesses able to scan and upload both hand-written and typed documents on to the computer system. And it's not simply a matter of throwing papers into the bin. And make the annual office spring clean a far easier task A procurement solution will help to automate and streamline this process. Benefits of a document archiving solution include:
· No requirement to keep paper copies
· Instant access to corporate information
· Faster response to queries
· Seamless integration with back end business systems
· Print or email copy documents can be produced on demand
· Audit trails for every document
· Secure document storage meeting legal and compliance requirements. A document management solution will store all documents online, instantly accessible, and thereby remove the hassle of having to decide between the documents that need keeping and those that can be thrown away. Introducing an automated solution into your organisation will help you to effectively and efficiently process any document that enters your business, which in turn will help to improve the productivity of your staff as well as saving money and time. Invoice Processing Solution
If one of your main concerns is the amount of time spent in processing invoices, then an invoice processing solution would greatly benefit your business. With documents immediately accessible, there's no more time wasted in searching for documents.
In addition, staff will no longer have to spend hours of their time searching for that important document, as everything can be accessed at the click of a button. Many businesses are recognising that there is a need to enhance the speed and effectiveness of their procurement process to help reduce costs.
Invoice processing solutions reduce the time and money cost associated with manually processing paper invoices and will help to significantly reduce the cost of storing documents - no more need for off-site storage or for all those filing cabinets taking up vital office space. Office staff such as those in Accounts Payable (AP) will need to take into consideration that some documents need to be stored for several years - and if your business stores a lot of paper documents, that will be a time-consuming task. Procurement Solution
For many procurement departments the requisitioning and ordering of goods and services is a paper-intensive, inefficient and costly process. Spring is finally here - and usually that means it's time for a 'spring clean', not only at home but in the office too. Benefits of an invoice processing solution include:
· Improved supplier relationships
· Improved productivity of the AP team
· Reduced cost and less time required for solving discrepancies
· Improved level of service to internal departments
· Reduced stationery costs.
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